3 Reasons why project transparency is vital for your company’s success.
What is project transparency? The word transparency can be defined as “the quality of being done in an open way without secrets.” In the realm of projects and processes, it means managing a project in which all team members can access all relevant information about a project easily and efficiently.
Furthermore in the project world it means that employees have easy and quick access to project documentation and information necessary to complete their tasks. At the same time leads have an accurate and real time understanding of the work completion status within the project . For that reason project transparency leads to better outcomes for both the team and the project itself.
A project becomes transparent if the following conditions are met:
Essentially, transparency has a positive impact to a project because of the following benefits:
1. Having project related information at your fingertips saves time.
When it comes to pushing projects forward and making progress, all team members must have access to the information they need to effectively complete tasks.
For instance, if team members uncover an issue and need project-related information for guidance, good project transparency will ensure they have this information at their fingertips. The last thing you want is for these team members to start contacting other employees in search of the relevant information needed to successfully complete their tasks.
What is the solution? It’s simple: a centralized digital system to store information relevant to a project. With everything in one place, team members can quickly access information without slowing down their workflows or disrupting others. A project completions software can store all project related documentation and assign them to objects or systems.
2. Having access to the necessary information simplifies the workflow.
Project Transparency means sharing project data between team members through facilitating information flow distribution across all management levels throughout the project lifecycle.
A team member that has access to all project documents will find it challenging to get the information he needs. For instance, if an electrician is in search of a specific wiring diagram, it will take him some time going through all wiring diagrams of the project, to find exactly the one he needs.
What is the solution? A project completion software that not only stores project related documentation, but assigns this documentation to be accessible exactly where and when it is needed. That way team members can access all relevant documentation when doing their checks or tasks, with a simple click of a button. And they will only get information that is relevant to them at that given moment.
3. Project transparency allows your leads to easily access real time project statuses and reports.
Successful projects are always a result of good planning, scheduling, and reporting. And it is hard to do one without another.
If your company cannot track its project progress due to inaccurate reporting, your leads will have a hard time planning the next project stage. Without an accurate planning the scheduling of teams, employees and resources will not be accurate. Therefore it will create delays and overruns. Especially when you have project deficiencies that have to be taken care of.
What is the solution? With a transparent project, your leads will always have the finger on the pulse of the project. They will exactly know the project status and they will be able to plan and schedule ahead. Consequently minimizing the risk of breaking the workflow and suffering from delays. A project completions software offers a real-time project progress available to anyone in the organization, anywhere in the world. Upon work completion the software automatically updates the information in the system.
How to eliminate the chances of information leakage with project transparency.
A transparent project makes it easier for team members to communicate and share project data. A more transparent project is open to discussion and understanding. Meanwhile, such a project may suffer from information leakage. It is a matter of project safety to keep project data secure and available only to those having appropriate authority and rights for reviewing and communicating the data.
Project completions softwares work with access levels, making sure every employee only has access to pre-defined information. This makes it a secure place for your project data, while also making sure your employees are not overwhelmed with information not relevant to their work.
Arbiter Completions & Controls – the software for your project transparency.
Arbiter Completions & Controls is a project completions software that integrates all phases of a project, whether it be in the field or in your own facility, into a comprehensive, easy to use management solution.
Arbiter achieves project transparency through the following features:
- Fill out digital check sheets (Softchecks) anywhere. Once uploaded to the system, Arbiter automatically updates the project status, for everyone to see. (Real-time project status)
- Raise Actions against deficiencies. Making sure the responsible party resolves them as quickly as possible, while also giving the leads a heads up on why and where the project is stalling.
- Store all project documents digitally, making sure everyone in the organization has the necessary information at their fingertips.
- Assign documents to objects, making them easily accessible when working on a check sheet.
- Arbiter’s access levels restrict information to team members that do not need access to them, making it safe and clean.
- and much more…
Arbiter Completions & Controls is a project completions software, that enables customers to efficiently execute projects of any size, helping the project to stay on track. This prevents project overruns, and ensures that you retain the profit that you anticipated. Arbiter will help your company document your project processes, chart your process flow, and build check sheets for each activity in the process. As your project progresses, project check sheets are updated in real-time. This consequently leads to project status transparency on all levels, and real time reporting to help you make the decisions needed to keep your project on track. By implementing Arbiter, your company will undergo the process of standardizing your process flows. This helps eliminating redundancy and waste in your project process. Additionally it ensures your processes are streamlined, resulting in increased quality of your end product.
Book a discovery call today to learn more about Arbiter Completions & Controls, and see why companies like yours are using our
product to take their company to the next level.